Refunds & Refund Appeal Process

Adding/Dropping Course:
Classes may be added through the first week of class meetings. Classes added after the first week requires the instructor’s/Dean approval.

A course may be dropped at any time until 90% of the class meetings have occurred. After that point in time a student may only receive a grade from the instructor based on their academic progress in the class. A grade of W (withdrawal), is not issued after 90% of the class meetings have occurred. The effective date of the drop is determined by the date that the Office of Student Records receives the Drop/Add Form or phone call from the student. If the instructor withdraws the student from the course, the effective date of the drop is determined by the date that the Office of Student Records receives the form. The form is then entered into the student data system based on the date of receipt. Grades and refunds will be calculated based on the date of the class drop. It is the student’s responsibility to obtain and retain a copy of the drop form.

Within a semester, a student who drops one section of a course and, at the same time, enrolls in an equivalent section of the same course shall not receive a refund of course fees for the dropped section or be charged course fees for the added section. An equivalent section is defined as a course offered for the same credit value, is subject to the same dollar amount of student fees and is at substantially the same point in the course curriculum at the time of the drop/add. Section changes done after the first week of a course must be approved by a Dean or Associate Dean, and the instructor.

One hundred percent of the tuition and fees must be paid for added courses. If the tuition/fees for the dropped course exceed the fees for the added course the student will be issued a refund. If the added course exceeds the tuition/fees of the dropped class the student will be required to pay the additional amount owed at the time of registration. If the student is enrolled in the payment plan or is receiving financial aid adjustments will be made accordingly.

Withdrawal from College:
Students dropping all classes (withdrawal from school) must complete a Drop/Add Form, with required signatures. It is highly recommended that students wishing to withdraw from school meet with a counselor to discuss personal, financial, and grading implications of this decision. The date of the withdrawal from college is determined by the date that the Office of Student Records receives the form. Grades and refunds will be calculated based on the date of the withdrawal from college. The student will receive a copy of the completed, date stamped form and it is their responsibility to retain a copy of the form.

Refund Policy:
Refunds are issued per the official refund schedule which can be obtained from any campus office in the MSTC district. Refunds may be issued by check or credit card. Refund amounts are determined by the Wisconsin Technical College System (WTCS) Refund Policy and Federal financial aid regulations.
See also: Financial Aid Refunds & Repayments

Refund Appeal Procedure:
All student refunds are made in compliance with the Wisconsin Technical College System refund policy and the policies of MSTC. Students who dispute refund decisions may appeal to the Student Records Manager.

The WTCS Refund Policy states:
	100% Refunds: If the college cancels a course, 100% of student fees shall be refunded. If a student applies for a refund before the first class meeting which the student is scheduled to attend, 100% of student fees shall be refunded.
	80% Refunds: 80% of all applicable student fees are to be refunded if application for refund is made before or at the time 10% of the course’s potential class meetings of instruction have been completed.
	60% Refunds: 60% of all applicable student fees are to be refunded if the application for refund is made after 10% but before more than 20% of the course’s potential class meetings of instruction have been completed.
	0% Refunds: No refund is to be made if the application for refund is made after 20% of the course’s potential class meetings of instruction have been completed.